Team members: Owner, Admin, Managed and Sponsored
Updated 2 October 2026
A team puts several people on one bill. Each person on it carries two labels on the Members tab, and they answer two different questions. Mixing them up is the most common source of confusion, so it is worth keeping them apart from the start.
Two separate questions
What can they do on the team? That is their role: Owner, Admin or Member. It decides who runs the team.
Whose account is it? That is their account type: Managed or Sponsored. It decides whether the account belongs to the team or to the person.
The two do not depend on each other. An Admin can be Sponsored, and a Member can be Managed. The role is something the team gives someone; the account type is decided by their sign-in address, never by choice.
Owner, Admin and Member
The Owner is the person who started the team. They run it and pay the bill, and they can do everything, including handing the team to someone else or closing it. Only the Owner can do those two things, and the right to do them cannot be given to anyone. The Owner does not have to use GetCalendario themselves: when they start the team, they choose whether to take a seat. Someone who already has calendars connected takes a seat automatically. An Owner without a seat is not on the member list, and the team does not pay for them. The Owner can also set rules for everyone on the team: see Team policies. To give people a smaller or different set of abilities, see Team groups and permissions.
An Admin helps run the team. They can do almost everything the Owner can, but they cannot pay for the team or change how it is billed.
A Member uses GetCalendario on the team's bill. They build their own connections and rules exactly as they would on their own account, but they do not run the team.
| What they can do | Owner | Admin | Member |
|---|---|---|---|
| Use GetCalendario on the team's bill | If they take a seat | Yes | Yes |
| Invite people by email or with a list | Yes | Yes | No |
| Make, replace and switch off join links | Yes | Yes | No |
| Approve people who asked to join through a link | Yes | Yes | No |
| Add and verify company domains | Yes | Yes | No |
| Add people at a DNS-verified domain directly | Yes | Yes | No |
| See who is on the team | Yes | Yes | No |
| Pay for the team and manage billing | Yes | No | No |
| See the team's invoices (coming soon) | Yes | Yes | No |
| Close the team or hand it to someone else | Yes | No | No |
| Ask to take over a team whose Owner has gone quiet (a default: a custom group can change who holds it) | No | Yes | No |
A Member who opens People & Team sees the team's name, who runs it, and where the team stands: forming, on its free trial, paid, or lapsed. They do not see who else is on it or who was invited.
Managed and Sponsored
A team can add its company domains, such as fabrikam.com, on the Domains tab. Once a domain is verified, the account type follows from each person's sign-in address:
- Managed: the person signs in with an address at one of the team's verified domains. The account belongs to the team.
- Sponsored: the person signs in with any other address, like a contractor's own email or a personal Gmail address. The team pays, but the account is theirs.
A domain can be verified in two ways, and they bring people in differently.
With a verified work email. Someone who can manage domains, and who signs in with a verified address at that domain, claims it. Everyone at that domain who has verified their address and isn't already on a team gets an invitation. People who run a team of their own, or who belong to someone else's account, are not invited. The team sees how many invitations are waiting, never who they went to. A person becomes a Managed member when they accept.
With a DNS record. Someone who can manage domains adds a record to the domain's DNS settings. That proves the company owns the domain outright, so every verified account signed in at it joins the team straight away as Managed, and each person gets one email saying so. That includes people who are on another team: they move onto this one, and their previous team loses them. Everyone brought in this way joins as a regular Member, not an Admin. Anyone who signs up there later joins too. Two kinds of account are skipped, and the Domains tab says how many and why: people who run a team of their own, and people who belong to someone else's account. An account whose address has not been verified yet joins once it is. A DNS record also takes the domain from another team that only claimed it by email.
Only a DNS-verified domain lets the team add people directly. Someone who can add people types an address at that domain and the person is on the team at once. If they have no GetCalendario account, one is created and they get an email to set a password.
Public mail like Gmail, Outlook.com or Yahoo can never be claimed as a company domain.
Account types change with the domains. Because the type is worked out from the address every time, it follows the team's domains:
- Verify a domain later, and members already on the team with addresses there become Managed. When the domain is verified with DNS, each of them gets an email saying so.
- Remove a domain, and members at it become Sponsored. Any company-wide invitations still waiting at that domain are withdrawn.
The sign-in address rule
A Managed member cannot change their sign-in address to one outside the team's domains. Otherwise anyone could stop being Managed with one change in their settings.
- With one verified domain, the new address has to be at that domain. Moving from one fabrikam.com address to another is fine.
- With several verified domains, any of them will do. Moving from fabrikam.com to contoso.com is fine when the team has verified both. The message on the settings page lists every domain that is allowed.
- A Sponsored member can change their address to anything.
- Secondaries are not affected. A secondary on a Managed member's account can change their own address freely.
Deleting your account
A Managed member cannot delete their GetCalendario account once the team is past getting started (on its trial, paid or lapsed), because the account belongs to the team. Ask someone who runs the team to release you (the account becomes yours, and then you can delete it) or to remove you.
A Sponsored member can delete their account at any time, and so can a Managed member while the team is still getting started, before the trial begins. The Owner of a team hands it over or closes it first, then deletes their account. You also cannot delete your account while you still have secondary accounts (remove them first), or while a release is still taking copies off your calendars (wait, usually about a day). The team's activity log notes that a member's account was deleted, without their name.
What the team can see
The Owner and Admins see the member list: each person's name, sign-in address, the date they joined, their role and whether their account is Managed or Sponsored.
They also see what they need to act on: invitations they sent by email or list, with whether each was opened, and the name and address of anyone asking to join through a link.
The team never sees anyone's calendars, events, connections or rules. Being on a team does not give the Owner or Admins a way into a member's calendar, whether the member is Managed or Sponsored.
What's available now
Team-wide rules are in Team policies, and choosing what each person can do is in Team groups and permissions. Single sign-on and invoices are not built yet.
Leaving, removing and releasing people, handing the team over, taking over a quiet Owner's team, and closing it are available now: see Leaving, removing and releasing people from a team.