How to label copied events so you can tell them apart

To make copied events easy to spot, add a sync rule whose action changes the copy. There are three: add text to the title, put a label (Google) or category (Outlook) on the copy, and set the copy's importance (Outlook only). The original event is never changed, only the copy on the destination calendar.

These are called copy actions. On the Sync Rules screen they appear under Then as "Sync, but add to the title", "Sync, and label/color-code the copy" and "Sync, but set the importance". The event still syncs in every case; the action only changes how the copy looks.

How do I add text such as [Work] to the title?

1. Open Sync Rules and choose the connection under Add a Sync Rule.
2. Set the condition for the events you want to mark, for example Title contains a word, Location contains a word, or a Label / color. A rule has one condition, so each kind of event you want marked needs its own rule.
3. Under Then, choose "Sync, but add to the title".
4. Under Text to add, type the text, for example [Work]. Under Where, choose Before the title or After the title.
5. Choose Add and confirm.

The text is added to the copy's title only. If the connection also uses the Busy-only setting, the result reads like "[Work] Busy".

How do I put a label or category on the copy?

Choose "Sync, and label/color-code the copy" (on an Outlook destination the same action is worded "Sync, and categorize/color-code the copy"). The screen then shows the labels or categories that exist on the destination calendar, and you pick one.

On Google a color is a label, so labeling a copy is also how you color it. On Outlook an event has no color of its own; the color belongs to the category, so choosing a category gives the copy that category's color. On Outlook the category you choose becomes the copy's only category. A category someone adds to the copy by hand is replaced the next time the copy is updated.

The rule remembers the label or category itself, so renaming it later does not break the rule. If you delete it, the rule shows a notice that it no longer exists and the copies are made without one until you edit the rule.

How do I set the importance of a copy?

Choose "Sync, but set the importance", then High, Normal or Low. This option appears only when the destination calendar is an Outlook calendar, because Google events have no importance setting to write to.

Which plans include copy actions?

The 14-day trial, Premium and Pro include all three. Free and Basic do not. Adding text to the title is part of "Match on What an Event Is", and labeling and setting importance are part of "Label the Copy, and Set Its Importance"; both are on the same plans.

On Free and Basic the options still appear under Then, tagged "(Upgrade to: Premium)". You can build the rule and preview it, but the button reads "Save, switched off", and an Upgrade to Premium button sits beside it. The rule is saved but does not run.

Free-plan copies always carry [GetCalendario] in the title; that is separate from these actions.

What to know

• Copy actions are available only on connections where both calendars are Google or Microsoft calendars connected directly. If an action is missing from the list for a connection, that connection cannot carry it out.
• If two rules of the same kind match one event, the older rule wins.
• Only the person who owns a connection can add copy actions. A secondary account can hide details and mark copies private, but cannot write labels, importance or titles onto someone else's calendar.
• Copy actions use the original event's details, so a title rule still matches even when another rule hides the details on the copy.
• Related: how to skip events by color, how to send certain events to a different calendar and sync rules by event property.